Every seat mapped before hardware RFQ
We document seat-to-camera framing and delegate mic zones before integrators bid — hybrid callers see who is talking regardless of which vendor wins the room.
Video conferencing consultancy · 8–14 people · delegate mics
Conference Room Consultancy
8–14 people
Conference Room
Design and RFQ support for mid-size conference rooms — delegate mic-to-camera mapping requirements, dual-display spec, and DSP performance tiers for vendor-neutral procurement.
- Delegate mic and PTZ preset mapping specification
- Dual-display content and people layout requirements
- DSP automix and AEC performance tiers
- UC platform certification requirements matrix
- Rack and cable path intent drawings
How we engage
Technocart consults, designs vendor-neutral specifications, and supports your RFQ — you retain award authority; we keep scope clear.
Discovery
Conference workflow workshops
Hybrid meeting patterns, presenter roles, and IT policies captured before mic topology is fixed.
Design
Signal-flow and BOQ
Neutral spec for mics, DSP, displays, and UC appliance — seat-to-camera map included.
Vendor match
Enterprise integrator RFQ
Integrators with delegate mic and UC certified room references on shortlist.
Oversight
Preset and join commissioning witness
Witness PTZ presets and hybrid call quality against acceptance criteria.
What you receive
Deliverables are documentation and decision support — ready for procurement to issue RFQ and award.
- Site survey report with photos and dimensions
- Vendor-neutral AV performance specification
- BOQ with performance tiers (no OEM lock-in)
- Vendor shortlist matrix and RFQ pack
- Bid evaluation rubric and tabulation template
- Acceptance test checklist
How we deliver Conference Room Consultancy
Workshop
Meeting patterns captured
Recurring meeting types documented — presets and automix rules follow real workflow.
Preset map
Seat-to-camera IDs
Preset map is contract exhibit — changes require change order.
Enterprise RFQ
Three integrator minimum
RFQ to minimum three enterprise integrators — references checked before award.
Preset witness
Every seat framed
Each seat talk test triggers correct preset — fail logged before sign-off.
Prefer a Technocart-supplied integrated stack?
The matching Solutions page quotes a complete Technocart-built install for this room type — hardware, integration, and commissioning included.
Start this engagement
Reference Conference Room Consultancy when you contact us — we will scope consultancy, design, and vendor support for your site.